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Here are some Top 5 Guide Of Achieving High Productivity in Business in today’s society…..
I believe there are two things that everyone wants to be in life; one is hyper effective in their work and the other is a ninja. I have therefore combined the two so as to make it easier.
You should read this article because it explains the 5 killer rules for working effectively. These are rules that work and are simple and practical to put into operation. We only have a short period of time on this earth so why waste it if we don’t need to. 5 minutes of your time invested now will result in considerable savings in the future. Also, being a ninja is cool.
Just a friendly footnote before you read on. I do not advocate violence in any circumstance and so you must use these rules solely for effective working and not for causing injury by force…unless of course the 12 year old kid won’t give you any of his candy and you really, really want some – but even then, it is a last resort.
Timeboxing – The Rule Of Setting Boundaries
Not as violent as it sounds, timeboxing is one of the easiest and most effective ways of staying focused and limiting wasted time. Parkinson’s law states that work expands to fill the time available for it so we use timeboxing to put this law to work for us.
A 30 minute task can easily become a 4 hour marathon episode if the entire afternoon is dedicated to it or no clear timebox has been defined for completing the task.
It is important to define a beginning and end time for any given task – this time frame is it’s time box, hence the term timeboxing. I like to use time boxes of half an hour as you will be surprised at how many tasks can be complete within this 30 minute period. I also tend to begin any task time box on either the hour, quarter past, half past or quarter to as it makes it easier to work out the end times very quickly.
If you get into a habit of not breaking these time boxes you will find very quickly that all your faculties; concentration, focus, creativity etc will work more effectively to accomplish the tasks if there is a definite end goal.
Pareto 80/20 – The Rule Of The Vital Few
The Pareto Rule is probably the single most important principle I follow for all aspects of my life including effective working and I believe the very first Ninja was in fact called Pareto. It is that important it actually makes up one third of my “Light Touch” philosophy for business and for life.
The Pareto 80/20 principle or the “Law of the vital few” states that all things being equal, 80% of your effects come from 20% of the causes. With regards to productivity this translates to the fact that “80% of your results are going to come from the key 20% of your time” and thus you are going to spend 80% of your time working to achieve the final 20% of results.
With this in mind it is important in any given task to focus on the 20% of effort that is going to give you 80% of your results and refrain from exerting another 80% of effort to achieve the final 20% of results.
This is basically the benchmarked principle of “good enough.” If you can except that whatever you are working on will not be perfect but it will be “good enough” and in doing so will only take you 1/5 of the time then the world is yours. The world belongs to people who understand that “good enough” is the key to success.
Flow – The Rule Of Perfect Working
Flow is what happens when you are completely absorbed in the task that you are doing and all your faculties are lined up to concentrate on this activity.
Flow is best describe by the example of the avid gamer fixated on the screen or a ninja in mid ass kicking. Every part of his being, hands, eyes, mind, body, hearing is completely focussed on the game and beware anyone who tries to invade into this world of concentration. Flow is incredibly effective and will produce most of your best work in any given activity and thus is to be greatly treasured.
Unfortunately Flow comes and goes and is difficult to manufacture effectively as genuinely some tasks are impossible to get enthusiastic about and even the ones you do love will not always infuse you with energy 100% of the time. However, it is important to understand your own personal flow and when you are in it and thus use it to your advantage. The trick is to try and not cut this period of hyper productivity short if it is at all possible. A further article on flow is to follow as it remains such an important productivity tool.
Deadtime – The Rule Of Utilizing Time
Before you say it, no, this is not the thing ninjas shout before going into battle, that would just be childish. There seems to be a lot of opinion that there is never enough time. Whether enough time to learn new things or immerse yourself in topics that interest you but are not necessarily essential to the running of your life.
However I would like to put the record straight that this is simple not the case, there is actually plenty of time to immerse yourself in whatever topics interest you and become an expert in it while not giving up any of the things you currently enjoy. It is simply a case of designing the right systems to use your time more effectively. People have a tremendous amount of deadtime in their lives, time where their mental abilities aren’t necessarily engaged.
Running, commuting, cleaning, brushing teeth or doing the gardening are all examples of this dead time. This is the time that can be utilized to invest in learning.
Get yourself a good MP3 player, get online and get hold of some podcasts of anything that interests you and start to immerse yourself in the topic while you go about your day to day life. People have an average of 6 hours deadtime a day, utilise just half of this with learning and thats an extra 21 hours a week, 84 hours a month or over 1000 hours a year. More than enough time to become an expert. Read the post on “Bending the Rules of Time” for more detail.
Planned Obsolescence – The Rule Of Resting
There is a time to work and there is definitely a time to not work, in the Ninja code this is translated as “There is a time to kill and a time not to kill”. It is important to have planned times where work is banned and you can give yourself the opportunity to relax. Depending on your type of work this could be the weekend or a few days set aside during the week in which work and the activity of work is banned.
To work effectively you must set aside time each week to take a break to let your body and mind unwind.
Contrary to popular belief this will not mean that you get less accomplished but quite the opposite it allows your mind to batch its input from the previous week and work through thoughts and ideas in the subconscious ready for conscious consideration once you come back to work. Say no to weekend working for higher productivity.
The Last Bit
That’s it, re-read the post from time to time if you need to to refresh your memory but that is it. You should now feel more ready to make the most of your time in the future – assassin style. Sometimes I find it helps if you now go and put on a pair of completely black pajamas and jump around the room. Its just more authentic that way.
I hope you have enjoyed the article. If you have any other killer rules for time management and productivity to share it would be awesome if your would leave a comment below explaining them for everyone that reads this blog. As it says below, it has been scientifically proven that if you do so you will become considerably more attractive to the opposite sex. Also ninjas will come and prod you if you don’t.
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